QuickBooks is one of the most popular accounting solutions for small and medium-sized businesses in Canada. However, with multiple QuickBooks Canada Plans offered in 2025, choosing the right one for your business can be challenging. Each QuickBooks plan comes with different pricing, features, and capabilities. So it's important to pick one that aligns with your company’s size, goals, and industry. Whether you're trying to avoid overpaying for features you won’t use or want to make sure you're not missing essential tools, this guide will help you find the right fit for your Canadian business.
At Minding My Books, we help Canadian businesses make informed decisions about their accounting software. Whether you're just starting or scaling up, this guide will help you choose the QuickBooks plan that fits your needs.
QuickBooks offers both Desktop and Online versions in Canada, catering to businesses of different sizes and industries. In this section, we’ll break down the QuickBooks Desktop plans first, followed by the QuickBooks Online plans, highlighting why each option is the best fit for various business needs.
Here’s a comparison table highlighting QuickBooks Canada Plans for 2025, including the four QuickBooks Online plans and QuickBooks Desktop Enterprise:
| Feature | Simple Start | Essentials | Plus | Advanced | Desktop Enterprise |
|---|---|---|---|---|---|
| Best For | Sole proprietors | Small businesses | Growing businesses | Mid-sized businesses | Complex, inventory-heavy businesses |
| Users | 1 | 3 | 5 | 25+ | Up to 40 |
| Track Income & Expenses | |||||
| Invoice & Accept Payments | |||||
| Manage Bills | |||||
| Track Inventory | (Advanced) | ||||
| Track Time | |||||
| Project Profitability | |||||
| Custom Reports | (Advanced) | (Full Customization) | |||
| Payroll Integration | (Add-on) | (Add-on) | (Add-on) | (Add-on) | (Integrated/Advanced) |
| Cloud Access | Optional (via Hosting) | ||||
| Accountant Access | |||||
| Industry-Specific Tools | (Retail, Non-Profit, etc.) | ||||
| Pricing (Approx.) | $35/month | $65/month | $99/month | $235/month | Starting at $550 $440/month |
| Get Start | Buy Now | Buy Now | |||
For most small businesses in Canada, one of the best options among the QuickBooks Canada Plans offers is the QuickBooks Online Essentials plan. It provides a strong balance of features and affordability, including multi-user access, enhanced billing and reporting, and integration with multiple sales channels—making it ideal for businesses with a small team and diverse revenue streams.
Here's a more detailed breakdown of the QuickBooks Online plans and which might be best for different Canadian small business needs:
| Plan Name | Price | Ideal For | Features |
|---|---|---|---|
| QBO Simple Start | $35/month | Best for Solopreneurs or Startups | Basic bookkeeping, invoicing, expense tracking, and reporting. |
| QBO Essentials | $65/month | Best for Small Businesses with Growing Needs | All Simple Start features, plus:
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| QBO Plus | $99/month | Best for Small to medium-sized businesses needing more comprehensive financial management, including inventory management and project profitability tracking. | All Essentials features, plus:
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When it comes to large businesses in Canada, you need accounting software that can handle complex financial operations, high-volume transactions, and multi-location management. QuickBooks Online Advanced and QuickBooks Desktop Enterprise are the top choices for businesses with large-scale operations, offering advanced features to streamline your financial processes.
Both options offer high-level features, but the choice between QuickBooks Online Advanced and QuickBooks Desktop Enterprise depends on your specific business requirements. If you need cloud-based flexibility and collaboration, QuickBooks Online Advanced is the best choice. If you prefer a local solution with in-depth customization, QuickBooks Desktop Enterprise is ideal.
| Plan | Price | Best For | Key Features |
|---|---|---|---|
| QuickBooks Online Advanced | $235/month | Large businesses needing cloud-based scalability and advanced reporting | All features of Plus, plus more users, advanced reporting, automation, and multi-location management |
| QuickBooks Desktop Enterprise | Starting at $550 $440/month | Large businesses with complex needs, especially in manufacturing, retail, and distribution | Advanced inventory management, custom reporting, payroll, multi-user support, high transaction volume |
For large businesses in Canada, the best choice among QuickBooks Canada Plans for 2025 is QuickBooks Desktop Enterprise, offering advanced features and scalability to manage complex financial operations.
For Canadian businesses, choosing between QuickBooks Online and QuickBooks Desktop depends on factors like business size, need for accessibility, and desired level of customization. QuickBooks Online is better for smaller businesses or those prioritizing remote access and real-time collaboration, while QuickBooks Desktop offers more customization options and better control over data for larger or more complex businesses.
| QuickBooks Plans | Pros | Cons |
|---|---|---|
| QuickBooks Online |
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| QuickBooks Desktop Enterprise |
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For most large Canadian businesses, QuickBooks Desktop Enterprise is the best choice due to its ability to handle complex inventory management, provide advanced reporting tools, and support a higher volume of users and transactions. These features make it ideal for businesses with extensive financial operations and industry-specific needs.
QuickBooks Desktop Enterprise is an excellent choice for mid-sized to large businesses. If you’re currently using QuickBooks Online and looking to migrate, it’s a great QuickBooks plan for Canada in 2025, offering advanced features, better customization, and robust support for complex financial operations.
Switching from QuickBooks Online to QuickBooks Desktop Enterprise in Canada involves exporting your data, setting up a new company file, and carefully importing key records. It’s a great move for businesses that need more control, advanced features, or offline access. For step-by-step guidance, read the full guide here.
Selecting an unsuitable plan can drain your business of both time and money, ultimately hindering business growth and wasting valuable resources. As a certified QuickBooks Reseller, Minding My Books takes the guesswork out of the equation by offering:
Get personalized recommendations, setup assistance, and expert support tailored to Canadian businesses today.
Let’s chat and find the QuickBooks plan that helps your business thrive.
Need expert help? Contact us or call us at +1 (231) 670-4156
Raeann Salter is a QuickBooks Advanced ProAdvisor and QuickBooks Consultant with a strong focus on helping business owners grow their companies through expert education, hands-on training, and innovative technology solutions. She specializes in offering customized QuickBooks setups and integrations that streamline financial data and enhance business efficiency.
Raeann Salter has over 20 Years of business experience. Her expertise spans various industries, particularly retail, manufacturing, wholesale, and franchises, where she helps clients increase profitability and make data-driven decisions.
